Land management software (LMS) is essential for organizations and businesses engaged in extensive acquisition of lands and for managing development and use of said lands. It largely automates the complex legal, financial, operational and regulatory processes involved with such activities. Listed below are the desired features commonly found in a professional LMS used by oil and gas companies, brokerages, and government or records agencies that have massive spatial management needs.
All functions in the LMS can be broadly categorized under either lease acquisition or administration. There are critical components in each of these categories that help automate entire divisions in the organization. The lease module is a good example to illustrate how an LMS works, since this module's functionality spans across both land acquisition and subsequent management.
During the pre-lease phase, the LMS must be able to generate a ton of documents and forms that are required for the transactions. This includes offer letters, amendments, contracts and so on. The system should be capable of handling all kinds of leases, including standard agreements, third-party and remainder leases, receiverships, etc. Afterwards, it must be able to manage and generate all the paperwork such as LPRs and payment checks and drafts in a timely manner.
Scanned documents in different formats have to be saved within the system as data. The LMS must be capable of mass updates to all leases, if such changes are required across the board. Lease status tracking and custom workflow configuration capability are desired features.
The automation will be much more efficient if all the modules are integrated properly. Data that enters the LMS at any place must be made available across the whole system. It will eliminate the need to maintain paper files and move it around manually between isolated divisions. The integration improves the accuracy of the available data, and cuts down on redundant data entry costs. The lack of paper usage also makes the organization more environmentally friendly.
In addition to the lease module, other important components of an LMS include tract and ownership management and GIS mapping. It's also necessary to have certain system administration features. One is the ability to create user groups and assign access levels to each group and user. Another necessary administrative feature is standard and custom reports generation.
The standard reports must include leaseholds, expirations, rental payments and so on. Report generation must be automated and set for pre-scheduled delivery to specific user groups or individual users. An authorized user must also be able to create and view reports that include data on tracts, ownership and exploration details.
Land management software has recently become a whole lot more productive because of technological advances and innovations. The LMS can now be accessed by company users as a web-based service or application on any device including a smart phone, laptop or tablet. With 24/7 access to the system regardless of location, LMS users are able to make on the spot informed decisions out in the field.
All functions in the LMS can be broadly categorized under either lease acquisition or administration. There are critical components in each of these categories that help automate entire divisions in the organization. The lease module is a good example to illustrate how an LMS works, since this module's functionality spans across both land acquisition and subsequent management.
During the pre-lease phase, the LMS must be able to generate a ton of documents and forms that are required for the transactions. This includes offer letters, amendments, contracts and so on. The system should be capable of handling all kinds of leases, including standard agreements, third-party and remainder leases, receiverships, etc. Afterwards, it must be able to manage and generate all the paperwork such as LPRs and payment checks and drafts in a timely manner.
Scanned documents in different formats have to be saved within the system as data. The LMS must be capable of mass updates to all leases, if such changes are required across the board. Lease status tracking and custom workflow configuration capability are desired features.
The automation will be much more efficient if all the modules are integrated properly. Data that enters the LMS at any place must be made available across the whole system. It will eliminate the need to maintain paper files and move it around manually between isolated divisions. The integration improves the accuracy of the available data, and cuts down on redundant data entry costs. The lack of paper usage also makes the organization more environmentally friendly.
In addition to the lease module, other important components of an LMS include tract and ownership management and GIS mapping. It's also necessary to have certain system administration features. One is the ability to create user groups and assign access levels to each group and user. Another necessary administrative feature is standard and custom reports generation.
The standard reports must include leaseholds, expirations, rental payments and so on. Report generation must be automated and set for pre-scheduled delivery to specific user groups or individual users. An authorized user must also be able to create and view reports that include data on tracts, ownership and exploration details.
Land management software has recently become a whole lot more productive because of technological advances and innovations. The LMS can now be accessed by company users as a web-based service or application on any device including a smart phone, laptop or tablet. With 24/7 access to the system regardless of location, LMS users are able to make on the spot informed decisions out in the field.
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